Privacy Policy - HY Trailer
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Committed to the online privacy of all our users and visitors, your privacy is very important to us and we understand how important it is to you.

If you do not understand anything contained within this Privacy Policy or you have any questions, please contact:

The Data Protection Officer,

Units H9-11,
E Plan Est.,
New Road,
Newhaven,
East Sussex.
BN9 0EX 

Telephone: 0203 745 7158

Email: admin@hytrailerco.co.uk

Privacy Policy Contents

  1. Introduction
  2. The Data We Collect
  3. How We Collect Your Data
  4. How We Use and Process Your Data
  5. How We Store Your Data
  6. Marketing
  7. Your Data Protection Rights
  8. Social Media
  9. Changes to This Privacy Policy
  10. Data Complaints and Requests

 

1. Introduction

This Privacy Policy explains how HY Trailer Co Ltd., incorporated in England, company registration number: 11193009 (also referred to as “we”, “our” and “us”) collects, handles and processes user and visitor data.

Through our website, you are able to browse, sign up and subscribe to other websites, which are not under the control of HY Trailer Co Ltd.

This Privacy Policy refers solely to our website: https://hytrailerco.co.uk/ and our aim is to be as clear as possible.

We comply with the Data Protection Act 2018 and UK GDPR and we are regulated for data protection purposes by the UK Information Commissioner’s Office (“ICO”) and registered with the ICO under the registration number:  ZB280715.

2. The Data We Collect

We collect the following data:

  • Your name and email address
  • Your contact details, including address and email
  • Your website URL and name
  • Financial and billing information to process your order/s
  • Details of your interactions with us through telephone, email or in writing
  • Information gathered by the use of cookies in your web browser

 

We may also retain notes and telephone call recordings from our conversations with you, details of any complaints or comments you make, details of the web pages you visit and how and when you contact us.

We may also hold copies of documents you provide us with to prove your age, address or identity. Or where the law requires this, information such as your passport and driver’s licence. This will include details of your full name, address, date of birth and photograph. If you provide a passport, the data will also include your place of birth, gender and nationality.

3. How We Collect Your Data

You directly provide us with most of the data we collect. We collect data and process data when you:

  • Register online or place an order for any of our products or services.
  • Voluntarily complete a customer survey or provide feedback on our message boards or via email.
  • Use or view our website via your browser cookies
  • When you provide a testimonial.
  • When you complete any forms or paperwork.
  • When you’ve given a third-party permission to share information with us that they hold about you.
  • When you have given your consent to share information or where the information is made public as a matter of law.

 

We might also obtain your contact details from third-party firms that sell or pass data to us, that we believe may be relevant to us offering our products and services. We will always write to you within 30 days of obtaining your data, directing you to this Privacy Policy and providing details of how to opt-out from us using your data.

4. How We Use and Process Your Data

HY Trailer Co Ltd., collect your data so that we can:

  • Effectively manage and maintain our website.
  • Send you administrative communications, such as confirmation e-mails, technical notices and updates on policies.
  • Process and manage your order/s, services and goods that we supply.
  • When we process your order, we may send your data to and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.
  • Email you with special offers on other products and services we think you might like.
  • We may contact you to advise you of any developments that are likely to benefit or affect you.
  • During the time that we hold your records, we may legitimately contact you if new developments occur that are likely to affect you. Particularly if the information we are providing to you will be of benefit.
  • Personal information to third parties may be disclosed if we sell all, or a section, of our business and/or assets to a third party.
  • We may also share your personal data with our partner companies for purposes consistent with this Privacy Policy.
  • We may share your information with third parties to whom you ask us to send your information.

 

Google Analytics: We use Google Analytics and various marketing tools that help us create a better user experience for people visiting our site. These tools allow us to look at data such as scrolling patterns, clicks, and user behaviour in order to determine which pages result in the best actions. More information concerning data processing and use by Google, the settings and deactivation possibilities can be found in the Google Privacy Policy (https://policies.google.com/privacy) as well as in the Google Ads Settings (https://adssettings.google.com/authenticated).

ReCAPTCHA: We use the ReCAPTCHA service provided by Google LLC (Google) to protect your submissions via internet submission forms on this site. This plugin checks if you are a person in order to prevent certain website functions from being (ab)used by spambots (particularly comments). This plugin query includes the sending of the IP address and possibly other data required by Google for the Google ReCAPTCHA service. For this purpose, your input will be communicated to and used by Google. This data collection is subject to the data protection regulations of Google (Google Inc.). For more information about Google’s privacy policy, please visit: https://policies.google.com/privacy?hl=en

By using the ReCAPTCHA service, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing your data are:

  • We have a contractual obligation.
  • We have a legal obligation.
  • We have a vital interest.
  • We need it to perform a public task.

 

5. How We Store Your Data

We securely store your digital data using cloud systems. Hard copy/paper documents are stored securely in a locked facility on our premises.

We retain your data for a maximum period of six years. We do this in case your information is required for any reason, following the completion of your order.

Once this time period has expired, we permanently delete your digital data from our cloud storage systems, including overwriting any backup storage. We often seek specialist IT advice regarding secure document deletion, when required. We securely destroy all hard copy/paper documents by shredding.

6. Marketing

From time to time, we would like to send you information about our products and services that we think you might like, as well as those of our partner companies.

If you have agreed to receive marketing information, you can always opt out at a later date.

You have the right, at any time, to stop us from contacting you for marketing purposes or giving your data to our partner companies.

If you no longer wish to be contacted for marketing purposes, please contact us.

Case studies in association with success stories represent constructed examples for marketing purposes only. Loosely based on people and events, these examples do not necessarily relate to clients of HY Trailer Co.

7. Your Data Protection Rights

We would like to make you aware of your data protection rights. Every user is entitled to the following:

The right to access: you have the right to contact us and request copies of your personal data. We may charge you a small fee for this service.

The right to rectification: you have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete any information that you believe is incomplete.

The right to erasure: you have the right to request that we erase your personal data, under certain conditions.

The right to restrict processing: you have the right to request that we restrict the processing of your personal data, under certain conditions.

The right to object to processing: you have the right to object to the way we process your personal data, under certain conditions.

The right to data portability: you have the right to request that we transfer your data to another organisation, or directly to you, under certain conditions.

8. Social Media

We maintain publicly accessible profiles on various social media platforms such as Facebook, Twitter, Instagram and LinkedIn.

Above and beyond the processing of personal data specified here, we do not have any influence on the processing of personal data in connection with your use of our social media pages. This applies, in particular, to the use of interactive features, such as “comment”, “share” and “like”.

Dependent on the platform provider, it may be that other processes are performed by social media platform operators. For details, please refer to the terms of use and privacy policies of the respective social media platforms.

9. Changes to This Privacy Policy

From time to time it may be necessary for us to make changes to this Privacy Policy. We reserve the right to update or modify this Privacy Policy at any time without prior notice. Please regularly review this policy, particularly before you provide us with any data. Your continued use of the website after any privacy changes or revisions shall indicate your agreement with this Privacy Policy.

10. Data Complaints and Requests

If you make a request or a complaint regarding your data, we will respond to your request or complaint within one month. If you would like to exercise your rights, please contact us:

By email: admin@hytrailerco.co.uk

Or write to us at:

The Data Protection Officer,
Units 9-11,
E Plan Est.,
New Road,
Newhaven,
East Sussex.
BN9 0EX

You can complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk